An accident book is effectively a law-abiding book of evidence. If lawyers were to become involved in the resolution of a work accident debate, the accident book would be used in a legal claim as either proof that compensation is entitled or proof that the employee is milking it.
In an office with 10 or more people, it is required by law to have a work accident book in the building. Any information recorded in the book should be held onto, in a safe place by the business, for at least three years. In offices with less than 10 people, you can choose not to have a book, but this is at your own risk.
This states the types of accidents that should always be reported. These are the most severe cases and it only takes a bit of common sense to work out that these are the worst case scenarios and should always be reported. This is just to be on the safe side, so to speak. Funnily enough, this could mean recording such minor injuries as cut fingers, trips and falls and anything caused by office equipment that could be faulty. The smaller wounds can often be found to lead to bigger risks or a larger problem.
While it is perfectly legitimate for the injured party to fill out the accident book themselves, it is probably best done by a witness or a colleague. The information kept should be strictly confidential. The way to resolve this is to enter each accident on a page-by-page basis. It is the public body responsible for the enforcement, encouragement and regulation of health, safety and welfare in the workplace. Their super handy website has all the relevant information you need and the number you need to call when reporting a serious accident.
You might realise you need to review your risk assessments from time to time, and many people tend to go with an annual review. But there are times when risk assessments might need to reviewed sooner. Let's look at when, why, and how often you need to update your risk assessments. Most businesses will have needed to provide a method statement at some stage, but why do we need these documents and are they a legal requirement?
If so, under what regulations are they required? In this post, we ask, what does the law say about method statements? Training Plan Access to all courses with no limits. Talks Plan Get daily health and safety talks. Free Tools Free and simple health and safety tools. Blog Best practice and safety guidance. Log In Support Contact Us. Blog About Support Contact Us. Home Blog Paperwork. Legal Requirements Many people think that the accident book is a health and safety requirement.
Every owner or occupier being an employer of any mine or quarry or of any premises to which any of the provisions of the Factories Act F1 applies and every employer by whom 10 or more persons are normally employed at the same time on or about the same premises in connection with a trade or business carried on by the employer shall, subject to the following provisions of this paragraph— keep readily accessible a book or books in a form approved by the Secretary of State in which the appropriate particulars as defined in regulation 24 of any accident causing personal injury to a person employed by the employer may be entered by that person or by some other person acting on his behalf; preserve every such book, when it is filled, for the period of 3 years beginning with the date of the last entry therein.
Completion Schedule 4 of the SSCPR lists the contents that should be entered into an accident book record as the: Full name, address and occupation of the injured person Date and time of the accident Place where the accident happened Cause and nature of the injury Name, address and occupation of the person giving the notice, if someone other than the injured person.
If you have less than 10 employees you can keep accident records in any form you chose, as long as the information is stored in compliance with data protection law. As accident records are considered sensitive data, the personal information involved must not be seen by other members of staff. You must keep the record for at least three years from the date on which it was made. Even though most businesses with less than 10 employees are not required to keep an accident book, it might be beneficial to do so.
The Accident Book complies with the Data Protection Act, helping to ensure that accident recording is complying with data protection law. What exactly is a Work Accident Book, or accident book, and what are the basic requirements for keeping one? An accident book confirms all the details of an accident occurring on your employer's premises.
This will include the date and time of the accident, who was injured, the nature of the injuries and the cause of the accident how it happened. Why should I care about the work accident book, how does it help in the event of an accident at work? The work accident book forms a valuable source of evidence that can be used in a legal claim to prove that you are entitled to work accident compensation.
It is also useful to the employer to help them prevent further accidents. Many employers have to keep a work accident book, but what are the exact requirements, and who is exempt? All companies with ten or more employees are required by law to have a work accident book on premises to record injuries.
Information in the work accident book is legally required to be stored safely for three years. Which sorts of accident need to be recorded, and which do not need to be recorded within the accident book? However, it is worthwhile reporting all forms of accidents. This includes accidents such as slips and trips, cut fingers, and minor injuries caused by faulty office equipment. Reporting minor accidents can reveal larger risks waiting to happen.
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